Checklist 3: Documentation
☐ Asset inventory complete
All infrastructure components are fully recorded, including wells, reservoirs, pumps, pipelines, valves, and control systems.
☐ Network maps available
Up-to-date and accurate maps of the entire distribution system are available for planning, operation, and emergency response.
☐ Water quality records stored
All laboratory results and field measurements are systematically stored for traceability and long-term analysis.
☐ Maintenance records stored
Complete documentation of all maintenance activities is maintained, including inspections, repairs, and replacements.
☐ Incident reports documented
All operational incidents, such as failures, contamination events, or interruptions, are recorded in detail.
☐ Backup copies available
Regular backups of all critical operational data are created to prevent data loss and ensure continuity.
☐ Digital storage secured
Digital systems are protected against unauthorized access, corruption, and data loss through appropriate security measures.
☐ Staff trained in documentation
All relevant personnel are trained in proper documentation procedures to ensure consistency and data quality.